Managing employee training and compliance can be challenging, particularly when dealing with complex learning requirements, requalification, and varied learner needs. Moodle Workplace addresses these challenges with Programs and Certifications, offering a powerful solution to effectively organise, manage, and track learning journeys. Whether for onboarding new staff, maintaining compliance, or supporting professional development, Moodle Workplace ensures a seamless experience for both learners and administrators.
Why Use Programs to Manage Learning Pathways?
Programs in Moodle Workplace allow organisations to structure multiple courses into easy to follow, logical learning journeys. These pathways ensure learners receive the right training at the right time while enabling administrators to track and manage learning effectively.
Key benefits include:
Clarity for Learners
Programs present clear, structured training pathways, helping learners easily understand and complete their learning requirements.
Efficient Progress Tracking
Detailed reports allow administrators to monitor completion rates and identify bottlenecks.
Automation with Dynamic Rules
Programs can automate enrolments, course availability, and progression based on user roles, job functions, or previous completions.
Simplified Recertification
By integrating with Certifications, Moodle Workplace automates requalification requirements without the need to duplicate or roll over courses.
How to Use Programs and Certifications in Moodle Workplace
Key Features of Programs
Dynamic Rules for Automation
Dynamic rules streamline program management by automating enrolments, prerequisites, and progression. For instance, new starters can be automatically enrolled in an induction program based on their job role. Similarly, progression through a program can be gated by completing prerequisite courses, ensuring learners follow a logical path.
Clear Reporting and Progress Tracking
Administrators gain full visibility of learner progress through detailed reports at the program and course levels. This insight helps managers assess training effectiveness and ensure compliance. Learners, in turn, can easily track their own progress in the ‘My Courses’ section, which consolidates their assigned programs and completion requirements.
Certifications for Requalification
Certifications work seamlessly with programs to manage requalification. For example, compliance training, such as fire safety, may need to be completed annually. Moodle Workplace ensures learners are automatically re-enrolled into a recertification pathway, which can include the previously completed course as a fresh completion or even a different course such as a shorter summary version but with the same award/certificate. This avoids rolling over courses while maintaining clean and accurate completion records.
Flexibility to Adjust Certification Dates
Administrators can manually adjust recertification dates or revoke a certification if needed, allowing for flexible management. For example, if compliance requirements change, recertification dates can be brought forward to meet new regulations.
Resitting and Paid Access
For external training programs, dynamic rules can gate access to a second completion attempt. If required, learners can pay to retake a course, ensuring revenue generation for organisations offering training as a service.
Practical Use Case: Induction with Recertification
Imagine an induction program for new employees that includes essential training, such as company policies, health and safety, and compliance modules.
Initial Induction Pathway
- New employees are enrolled automatically based on their role.
- Courses are grouped logically within the program, providing a clear, structured learning journey.
Compliance Recertification
- Certain elements, like fire safety training, expire annually. Moodle Workplace automatically enrols learners into a recertification program, ensuring compliance.
- The new pathway may include updated content while maintaining clean records, eliminating the need to roll over old courses.
External Customers and Resits
- For external learners, organisations can use dynamic rules to gate access to a recertification program. Learners may be required to pay for a resit before accessing the course, creating a sustainable revenue stream.
Conclusion
Moodle Workplace’s Programs and Certifications provide a flexible and efficient way to manage complex learning pathways and requalification. With features like dynamic rules, clear reporting, and seamless integration with the learner dashboard, organisations can streamline training delivery while meeting compliance and development goals. Whether it’s onboarding new employees, maintaining recurring certifications, or selling training externally, Moodle Workplace offers the tools to make learning management both effective and scalable.
Want to see Programs and Certifications in action?
Join our Feature Focus webinar series and Unlock Your Platform’s Potential. Our expert eLearning consultants will guide you through live demonstrations of Moodle Workplace’s powerful tools, offering actionable strategies and practical tips to save time, enhance compliance, and optimise learning pathways for your organisation.
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